• Identify and evaluate potential suppliers for food, beverages, and equipment.
• Maintain and develop relationships with existing suppliers.
• Negotiate terms of agreements, pricing, and delivery schedules to ensure the best value.
• Conduct regular supplier performance reviews and ensure compliance with food safety standards.
• Prepare and process purchase orders for food, beverages, and kitchen supplies.
• Manage inventory levels, ensuring optimal stock without overstocking or stockouts.
• Analyze market trends and pricing to identify cost-saving opportunities.
• Develop and implement cost reduction strategies while maintaining quality standards.
• Ensure procurement activities are aligned with the budget and financial objectives.
• Ensure procurement practices comply with company policies, food safety regulations, and industry standards.
• Identify and mitigate risks related to the supply chain, such as contamination or supply disruptions.
• Maintain accurate records and documentation for audits and inspections.
• Prepare regular reports on procurement activities, cost savings, supplier performance, and inventory status.
• Provide insights and recommendations to management based on data analysis.
• Work closely with the kitchen, operations, and finance teams to understand their needs and ensure timely procurement.
• Coordinate with warehouse and logistics staff to ensure proper storage and distribution of food and supplies.
• Participate in cross-functional projects and initiatives to improve overall efficiency.
• Promote sustainable procurement practices and consider environmental impacts, such as sourcing locally and reducing food waste.
• Stay updated on industry trends, new products, and innovations in the F&B sector.
• Explore opportunities for introducing innovative products and suppliers to enhance the menu and customer experience.

Purchasing Coordinator (Floral Industry)

Roseonly is an operator of retail outlets and online platforms designed to sell floral products. The company's platform sells imported roses and rose-themed jewelry and accessories, enabling users to get love tokens.

Objectives of this role

• Developing and implementing procurement strategies and policies for cost optimisation and enhancing supply chain efficiency.
• Identifying, evaluating and selecting suppliers based on quality, reliability, cost-effectiveness and adherence to ethical and sustainability standards.
• Negotiating contracts and terms with suppliers to ensure favourable pricing, payment terms and mutually beneficial agreements.
• Collaborating with internal stakeholders to understand their requirements and align procurement activities with organisational goals.
• Conducting market research and analysis to stay updated on industry trends, supplier capabilities and pricing fluctuations.
• Managing supplier relationships, including ongoing performance evaluation, issue resolution and fostering long-term partnerships.
• Monitoring inventory levels, analysing demand patterns and implementing inventory management strategies to manage stock levels and avoid shortages or excesses. 

Your tasks

• Implement procurement systems and tools to streamline processes and enhance efficiency.
• Source and negotiate with potential suppliers, assess their capabilities and evaluate their suitability based on predefined criteria.
• Manage supplier relationships, including regular communication, performance evaluations and issue resolution.
• Collaborate with internal stakeholders to understand their requirements and develop procurement plans accordingly.
• Analyse inventory levels, demand forecasts and consumption patterns to optimise stock levels and reduce carrying costs.
• Continuously evaluate and improve procurement practices, including identifying cost-saving opportunities and process enhancements.
• Prepare and present reports on procurement activities, performance metrics and cost savings to higher management.
• Develop and maintain procurement metrics to track performance, identify areas for improvement and report on sourcing effectiveness.
• Implement sustainable and socially responsible strategic sourcing practices, including supporting local suppliers and promoting ethical sourcing.
• Stay updated on regulatory requirements and ensure compliance with applicable laws and regulations related to sourcing activities.