Provide expense reimbursement forms for 3-4 individuals in the region. Review all team members' expense reimbursement forms before submission for approval to ensure compliance with travel and expense policies.

Maintain the team's distribution list.

Responsible for general administrative duties for the team based in Singapore (computer replacements, seating assignments, locker allocations, etc.).

Collaborate with other team assistants when there are site-wide events in Singapore.

Coordinate agendas for meetings, events, and team-building activities.

Participate in the planning, organization, and hosting of internal events.

Manage travel for the team (for managers and senior executives).

Assist the team with basic data management using Excel, such as sales/sales data.

• Conduct online assistance to partners during office hours from Monday to Friday -Daytime
• Provides technical and creative assistance to Hiring Manager
• Schedule meetings and appointments
• Prepare presentation and reports
• Assist with social media management as needed
• Perform other duties to help the Partner's Companies to grow revenue

• 5 work days | Location: Ang Mo Kio, Singapore
• Construction Main Contractor industry
• Salary: $2,000 - $2,800

Responsibilities:

• Attend incoming calls and emails.
• Assist the management team with HR and accounting tasks.
• Assist and handle monthly payroll calculation
• Manage WP, SP matters - application, renewal, cancellation, monitoring quota details, expiry dates.
• Printing and filing documents (e.g. tax invoices, bank statements, invoice issued etc.);
• Follow up on outstanding payment
• Undertake any other ad-hoc tasks and responsibilities assigned

• Develop monthly servicing schedule
• Checking service & maintenance accuracy
• Perform data entry duties
• Contacting customers & suppliers
• Prepare repair & service quotation
• Email maintenance, service & repair quote
• Other ad-hoc outies as assigned by Manager

• Create and manage programs to improve employee well-being.
• Take care of employee benefits like health insurance and retirement plans.
• Check in with employees regularly to make sure they're happy and address any concerns.
• Offer support for employee assistance programs.
• Keep our policies up-to-date and legal.
• Update company policies and procedures.
• Work with management to make sure HR strategies match our goals.
• Promote diversity and inclusion through training and workshops.
• Encourage work-life balance and engagement.
• Improve company culture through communication and collaboration.
• Adapt HR policies to meet changing business needs.

• Manage customers job requests with proactive solution based approach.
• Confirm jobs into job database and prepare complete documentation.
• Facilitate pre-job coordination with operations executives/controllers.
• Provide excellent customer service.
• To follow-up on issues during job execution which require multi-liaisons with stakeholders.
• To ensure proactive email communication among stakeholders in view to confirm document proof of job instructions and agreements.
• Provide real-time updates on job progress and provide POD copy at the earliest.
• Address effectively admin/operational issues and adherence to SOPs.
• To ensure pre-job and post-job documentation are in order to ensure smooth billing workflow.
• Provide statistical data when required.
• Any other activities as assigned by Assistant Manager & Operations Manager, Conventional Operations.

• As the Administrative Manager/Supervisor, responsible for overall administrative management, including daily office operations, document management, and logistical support.
• Organize internal and external events to ensure effective communication and corporate culture development.
• Supervise the administrative team, optimizing processes and enhancing work efficiency.
• Coordinate cross-departmental collaboration to support the company's business development.

TJK Air Cleaning is seeking a Virtual Assistant for Advertising to provide essential support in driving leads and enhancing our advertising efforts. This role will focus on managing tasks related to campaign execution, social media management, content creation, and administrative duties, all aimed at promoting our air duct, dryer vent, and chimney cleaning services.

HR Recruiter responsibilities include sourcing candidates online, updating job ads and conducting background checks. If you have experience with various job interview formats, including phone screenings and group interviews, and can help us recruit faster and more effectively, we’d like to meet you.

Our company is currently looking for PR manager - Mandarin Bilingual that has experience in Immigration, NBI, Police, and other government sectors.

• Manage 35/40 tenants' emails
• Obtain quotes from vendors
• Schedule engineering technicians
• Raise purchase orders through our software system
• Coordinate payment with finance team
• Do general administration

School: Montfort Secondary School

Location: 50 Hougang Ave 8, Singapore 538785

Contract Period: From 2 Jan 2025 to 31 Dec 2025  

Option Period: From 2 Jan 2026 to 31 Dec 2026 

Personnel to be deployed at the following hours:

• Mondays to Fridays: 7:15am to 4.30pm, inclusive of 45 minutes lunch break
• School Holidays/Scheduled School Holidays: 8:00am to 5.15pm, inclusive of 45 minutes lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

Counter Service to manage stakeholders’ needs

• Front desk duties include attending to the needs of walk-in customers (such as parents, visitors, partners, teachers, staff, and students) in a professional, prompt and friendly manner. This also includes assisting students according to the school’s guidelines such as issuing graduation certificates and other documents.
• Accept goods on behalf of staff and coordinate with them to ensure receipt of the items.
• Handle incoming calls professionally and ensure they are answered within 3 rings.
• Issue stationery and loan items and provide guidance to users on the appropriate forms to use.
• Notify the General Office when stationery and first aid supplies in the Sick Bay need replenishment.
• Administer basic first aid to injured or ill students in the Sick Bay and issue excuse chits for students who need to leave school early.
• Manage lost and found items, ensuring they are promptly recorded, labeled, and organized in a timely manner.

Students’ Support

• Handle administrative duties such as data entry, verify and check on completeness of forms and documents submission such as MOE FAS application forms and leave application forms.
• Handle the latecomers by updating the latecoming details at the google form, issuing latecomer’s slip, daily updating of students’ attendance and notifying OM on students issued with Corrective Work Order.
• Manage parents’ appointments for key personnel during Parents-Teachers Meetings.
• Support Discipline Master in the safekeeping of Ezlink cards/ handphone for latecomers/students.

Other Administrative Support

• Provide administrative support for fund raising events.
• Maintain the orderliness and cleanliness of reception counter.
• Handle adhoc duties and projects assigned by the School.

Job Opening: Spa Receptionist

Company: Large-scale Spa Business Center in Singapore

Position: Front Desk Receptionist

Work Pass Type: SP

Working Hours: Rotating shifts, including morning, afternoon, and night shifts, from 11:00 AM to 10:00 AM the next day

Salary Range: $2200-2800 SGD, including meals 

Location: Chinatown

• Greet and welcome guests as they arrive at the spa.
• Manage spa bookings, appointments, and walk-in inquiries.
• Answer phone calls and respond to customer queries or requests.
• Provide information about spa services, packages, and promotions.
• Handle payments and process transactions accurately.
• Maintain a clean and organized reception area.
• Assist in promoting spa services and upselling products to guests.
• Collaborate with other spa staff to ensure smooth operations.
• Adhere to spa policies and procedures at all times.

The Administrative Manager is responsible for overseeing daily office operations, ensuring that administrative functions are carried out efficiently and effectively. The role involves managing staff, coordinating office activities, handling budgets, and ensuring that company policies and procedures are followed. The Administrative Manager will also work closely with other departments to streamline workflows and provide support where necessary.

We are seeking a proactive and organized Virtual Assistant to support our team with various administrative tasks. The ideal candidate will possess strong communication skills and be able to manage multiple priorities efficiently.

Key Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings
• Handle email correspondence and respond to inquiries
• Assist with data entry and document management
• Conduct research and compile reports
• Support project management tasks as needed
• Maintain organization and ensure timely completion of assignments

1. Responsible for coordinating, recording, and executing meetings of non-technical departments within the company;
2. Responsible for organizing and arranging external meetings, business dinners, and other related activities;
3. Responsible for managing the internal office environment and procuring office supplies;
4. Assist the company's finance, recruitment, and other tasks assigned by the general manager;
5. Assist the general manager in facilitating internal and external communication, accurately and promptly conveying and following up on relevant information;