1. HYBIRD WORKING ARRANGEMENT MINIMUM 10 HOURS COMMITMENT PER WEEK.

• Extensive secretarial/administrative support to the client including but not limited to calendar management, scheduling meetings for various departments, claims submission, making travel arrangements and personal matters.
• Involve in company’s ongoing projects, preparation and tracking of documentations and ensure tasks are completed by the given time-frame
• Data entry, record keeping and maintenance of Client database.
• Receive and response to inquiries through calls and emails.
• Preparation of monthly / ad-hoc reports as required.

• Assist with recruiting and onboarding processes
• Help maintain HR databases and assist with preparing of reports and presentations
• Schedule and coordinate meetings and events
• Perform administrative duties such as filing and record-keeping
• Participate in organizing company events and career fairs
• Business development and sales
• Other duties as assigned

Singaporean and PR may apply only.

Location: East

5-day work week

9am-6pm

• Managing several seller centres ranging from Shopee, Lazada, Carousel & Company-owned website. (Customer service, Products/Offers/Info updates, Manage Orders etc)
• Manage all external enquiries 
• Coordinate with marketing team to align product promotions and campaigns on seller centres.
• • Monitor and replenish office supplies and equipment
• Provide administrative supports
• Mainly office-based with occasional field visits for client interaction and service quality checks (in what situation needs to do so?)
• Provide support to other team members as necessary.
• Other ad-hoc tasks when required.

• Provides administrative support to maintain the efficient operation of the office.
• Performs various administrative tasks, including data entry, documentation, filing, typing, copying, binding, and scanning.
• Compiles and prepares monthly reports.
• Ensures the proper functioning of office equipment by performing preventive maintenance, coordinating repairs, and managing equipment inventories.
• Manages supplies inventory by monitoring stock levels, anticipating needs, and placing and expediting supply orders.
• Any other ad-hoc duties as assigned.

Junior Virtual Assistant (Full-Time)

Location: Remote (Hong Kong Timezone - Monday to Friday, and Half Day on Saturday)

Sign-On Bonus:

Successful candidates will receive a PHP 10,000 sign-on bonus upon completion of the application process. Terms and conditions would apply.

Job Summary

Join our team as a Junior Virtual Assistant. You will support our team in managing documentation, workflows, and communications. The ideal candidate will play a critical role in ensuring the smooth operation of various processes, from vehicle registrations to tax applications. Adaptability, a positive attitude, and a willingness to iterate on processes are essential, as we constantly improve our workflows to find the most efficient systems.

This role is ideal for someone who is eager to contribute to a growing team, embraces challenges, and is committed to continuous learning. Apply today to be a part of our innovative journey!

Administrative Support:

• Preparing, booking, and submitting various documents in digital format.

• Organizing documents and managing communication regarding schedule arrangements.

• Managing customer communication related to registration processes.

• Updating and maintaining workflow entries for various processes in Google Drive and ClickUp.

• Organizing and maintaining structured digital files on Google Drive.

• Regularly reviewing and improving workflows to enhance efficiency.

• Handling recurring tasks such as daily and weekly updates on the government department.

• Attend daily meetings, take down minutes of the meeting, and ensure follow-up with relevant team members.

• Provide support in training new team members on processes and procedures.

• Perform other ad hoc tasks as assigned.

Data Management:

• Perform data entry, data cleansing, and data organization tasks.

• Maintain and update databases, ensuring accuracy and completeness.

• Generate reports and analyze data to support decision-making processes.

• Data Entry and working with applications like Google Sheets, ClickUp, and Dear Inventory.

• Organize and maintain electronic files, documents, and databases.

• Maintain confidentiality and security of sensitive data at all times.

Workflow management:

• Assist in managing numerous projects at once.

• Consistently create Standard Operating Procedures (SOPs) for directions in executing tasks.

• Collaborate with team members to streamline workflows and improve efficiency.

• Track project timelines and milestones, ensuring deadlines are met.

• Participate in brainstorming sessions and contribute ideas for process improvement.

Join us in driving a sustainable future!

• Manage daily office administrative operations, such as billing and collection, attendance records and medical claims for staff, etc
• To assist Finance Manager in handling corporate secretarial works (draft resolutions, execute filings with ACRA, update & maintain statutory and corporate records required by Company Act
• Documentation and Record Keeping
• Handle incoming and outgoing correspondence
• To build, establish, maintain, and improve relationships with existing and potential clients
• Manage phone calls, and inquiries with professionalism
• To take on other tasks as assigned by management