• Responsible for the creative design and development of garments and textiles.
• Participate in market research, analyzing design trends and consumer demands.
• Work closely with the production team to ensure the manufacturability and quality standards of designs.
• Promote carbon neutrality and emission reduction concepts, aligning with the sustainable development goals of the "Belt and Road" initiative.
• Participate in project management to deliver design solutions on time.

• Responsible for the company's daily administrative management and personnel management.
• Coordinate the work of various departments to ensure operational efficiency.
• Develop and optimize administrative management processes to enhance service quality.
• Manage company documentation and maintain archives.
• Support the Human Resources department in recruitment and training efforts.
• Participate in the company's strategic planning and implementation, promoting corporate culture development.

Nanoveu Pte Ltd, a leader in innovative technology solutions, seeks an Administrative Specialist/Assistant. As a key team player, you will enhance operational efficiency through effective organizational support.

• Manage scheduling and coordination of meetings
• Assist in document preparation and data entry
• Provide customer support and manage inquiries
• Coordinate office supplies and inventory
• Support project management and team collaboration

1. Strategic Human Resources Planning: Develop human resources plans consistent with company strategy, understand and align with market conditions and business needs in Southeast Asian countries, ensure alignment of HR strategy with business objectives.
2. Cross-Cultural Team Building: Understand the culture and labor market of Southeast Asian countries, promote cross-cultural communication and collaboration within the team, establish a positive work environment, and facilitate employee integration into company culture.
3. Recruitment and Talent Management: Lead and execute recruitment activities, ensure compliance of recruitment processes with local regulations, attract and retain high-quality employees. Develop training plans to enhance employee skills to meet business needs.
4. Employee Relations Management: Handle issues related to employee relations, ensure compliance with company policies. Coordinate the resolution of labor disputes and develop programs to promote employee satisfaction and welfare.
5. Performance Management: Manage the performance evaluation process, ensure alignment of performance goals with business objectives. Provide regular feedback to employees and assist in developing individual development plans.
6. Compensation and Benefits Management: Ensure the company's compensation and benefits system is aligned with market standards and regulations in Southeast Asian countries, provide competitive compensation and benefits packages.
7. Regulatory Compliance: Familiarize with labor laws and regulations in Southeast Asian countries, ensure the company's HR policies and practices comply with local regulations, and mitigate legal risks.
8. Employee Development and Training: Develop and implement employee development plans, provide training and development opportunities to help employees improve their professional skills while meeting the company's future business needs.

• Has relevant experience as a general administrator & operation support assistant
• prepare work schedule & coordinate with team members the operational duties
• Carries out administrative duties such as quotation, filing, scanning, answer phone calls etc.
• Manage of staff claims, stationary supplies & pantry items
• Process Purchase Order, receive goods, and match supplier invoices. 
• Perform other ad-hoc duties as assigned

GENERAL SUMMARY OF RESPONSIBILITIES 

The Secretariat position of a non-profit organization plays a critical role in fostering communication and diligence through proper management and utilization of important records such as meeting minutes and the organization's bylaws. 

As the custodian of the organization's records, the Secretariat is responsible for maintaining accurate documentation and meeting any legal requirements such as annual filing deadlines. The Secretariat is responsible for reviewing and updating documents as necessary and ensuring all documents are safely stored and readily accessible. 

A Secretariat will be most useful to an organization when his or her role is catered to meet the unique structure and needs of the organization, rather than filling a "one-fits-all" job description.

Duties may additionally change from time to time as may be assigned to him or her by the board. 

 Specific Duties 

 Minutes 

The Secretariat is responsible for ensuring that accurate minutes of meetings are taken and approved. The President signs a copy of the final, approved minutes and the Secretariat ensures that this copy is maintained in the corporate records. 

 Custodian of Records 

The Secretariat ensures that the records of the organization are maintained as required by law and made available when required by authorized persons.  

 Membership Records 

The Secretariat ensures that official records are maintained of members of the organization and Board. He/She ensures that these records are available when required for reports, elections, referenda, other votes, etc. 

 Communication 

The Secretariat ensures that proper notification is given of Committee and members' meetings as specified in the bylaws. The Secretariat manages the general correspondence of the Board of Directors except for such correspondence assigned to others. 

 Meetings 

The Secretariat provides items for the agenda as appropriate. The secretariat records meeting minutes as described above depending upon the bylaws and practices of the organization, the Secretariat will perform these duties for member meetings (eg. Annual General Meeting) and/or for an executive committee. 

 Filing of Documents 

The Secretariat may be the registered agent with respect to the laws of the jurisdiction; the person upon whom legal notice to the corporation is served, and responsible for ensuring that documents necessary to maintain the corporation are filed. 

 Accreditation  

Course intake – Get schedule from learning institutions, broadcast to members,

Media – Perform whatever is necessary should there be a press release, media launch, etc.  

Misc. – liaise with service providers (eg. logos & certificate design)  

  Membership Management Software (GLUE UP) 

Update members changes 

Create event to enable online fee collection (this is linked to our website), keep tabs on invoices not paid for event and send reminders, record payment  

Email to OBs when there’s a new membership application with applicant’s particulars, approve application on system only when applicant has made payment  

Website (GLUE UP) 

Upload of items to website (new page upload, BCA updates, members’ logo change, etc) 

 Events 

Source for and liaise with service providers, catering, book venue, budgeting, etc. 

 Corporate office 

Clear mail from Corporate Service Office (CSO), return calls received by CSO