1. Administrative Support:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Screen calls, emails, and inquiries, responding on behalf of executives when necessary.
• Prepare and organize documents, reports, and presentations for meetings.
• Draft and proofread communications and documents.

2. Quotation Preparation and Procurement:

• Prepare, send, and track quotations for clients in the solar energy and construction industries.
• Support procurement processes by sourcing vendors, obtaining competitive bids, and negotiating contracts.
• Maintain records of orders, deliveries, and invoices, ensuring accuracy in procurement documentation.

3. Financial Support:

• Assist in financial reporting, budget tracking, and expense management.
• Collaborate with the finance team on invoice processing and payment schedules.
• Ensure the accuracy of financial documents and help with monthly and quarterly financial reviews.

4. Industry-Specific Knowledge:

• Utilize your knowledge to support industry specific projects and tasks.
• Collaborate with relevant departments to ensure that procurement and financial tasks align with industry regulations and best practices.

5. Project Management:

• Oversee and monitor the progress of projects, ensuring deadlines are met.
• Assist in coordinating cross-functional teams on various projects related to solar energy or construction.

6. Client and Stakeholder Relations:

• Act as a point of contact for clients and vendors, ensuring smooth communication and handling of any inquiries or issues.

1. Education: Bachelor’s degree in Business Administration, Finance, or related field.
2. Experience: 3-5 years of experience as an Executive Assistant with exposure to procurement and finance.
3. Skills:

High proficiency in using Excel

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and communication tools (e.g., Slack, Zoom).
• Strong organizational, multitasking, and project management abilities.
• Ability to prepare and analyze financial documents.
• Familiarity with procurement processes and supplier negotiations.