Ailytics is Singapore's leading video analytics solution provider that helps construction companies create a safe and productive workspace to minimize risk and improve productivity across all of their facility footprints.

At Ailytics, we believe that workplace safety and productivity are non-negotiable and can be easily improved with the adoption of the right technology. Using the latest breakthroughs in AI, we empower the workplace to have 24/7 monitoring of their operations, receive real-time violation notification, and optimize their operational bottlenecks, resulting in up to 25% reduction of the human and economic cost of workspaces.

We are looking for someone detail-oriented, a creative thinker with a knack for managing administrative tasks and financial responsibilities. In this role, you'll be instrumental in handling various administrative functions, managing accounts, issuing quotes, overseeing collections, and potentially assisting with marketing initiatives. If you thrive in a fast-paced environment and are passionate about contributing to the success of a growing company, we want to hear from you.

Responsibilities

Administrative Duties:

• Manage day-to-day administrative tasks including answering phones, responding to emails, and maintaining office supplies.
• Coordinate appointments, meetings, and travel arrangements for team members.
• Assist with document preparation, filing, and data entry tasks as needed.

Bookkeeping and Financial Management

• Maintain accurate financial records using accounting software.
• Prepare invoices, quotes, purchase orders, and expense reports.
• Monitor accounts payable and receivable, ensuring timely collections and payments.
• Assist in budget planning and financial reporting activities.

Quoting and Proposal Management:

• Develop and issue quotes and proposals to clients based on project requirements.
• Ensure accuracy and completeness of quotes, adhering to company pricing guidelines.

• Collections:

• Follow up with clients on outstanding invoices and payments.
• Implement effective collection strategies to minimize overdue accounts.

• Marketing Support:

• Collaborate with the marketing team to develop creative content for promotional materials, social media, and marketing campaigns.

• Proven experience in administrative roles, preferably in a startup or small business environment.
• Strong proficiency in bookkeeping and financial management, with knowledge of accounting principles and software (e.g., QuickBooks, Xero).
• Experience handling GST and grant processing.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Attention to detail and accuracy in all work activities.
• Effective communication skills, both written and verbal.
• Creativity and innovative thinking to contribute to marketing initiatives.
• Ability to work independently and collaborate effectively within a team.